Job Summary

The HR & Finance Administrative Assistant provides clerical, administrative, and operational support to the Finance, Accounting, and Compensation & Benefits teams. This role is responsible for assisting in basic accounting tasks, maintaining financial and employee records, and supporting employee compensation and benefits administration. The position requires a high level of confidentiality, organization, and attention to detail.

Key Responsibilities:

1. Finance & Accounting Support

• Provide administrative and clerical support to the Finance and Accounting team.

• Assist with data entry, and sending payment confirmations to suppliers .

• Assist in monitoring of purchase orders, vouchers, and reimbursements.

• Maintain organized filing (physical and electronic) of financial records.

• Assist in audit preparation by gathering required financial documents.

1. Compensation & Benefits / HR Support

• Maintain and update employee 201 files (physical and digital), ensuring completeness and confidentiality.

• File and organize documents related to employee compensation, benefits, and employment records such as but not limited to employment contracts, personnel action forms , benefits documents.

• Assist the Compensation & Benefits Specialist in the processing of:

  • Employee loans

  • Government and company benefits

  • Allowances, incentives, and reimbursements

• Coordinate with employees regarding submission of benefits-related documents.

• Track and monitor employee loan balances and benefits documentation.

• Assist in payroll-related documentation as needed (data preparation and filing).

1. General Administrative Duties

• Coordinate schedules, meetings, and communications for Finance and HR teams.

• Prepare reports, forms, and internal correspondence.

• Liaise with internal departments, employees, and external partners for documentation requirements.

• Perform other clerical and administrative tasks as assigned.

Qualifications:

• Bachelor’s degree in Accounting, Finance, Human Resources, Business Administration, or related field.

• At least 1–2 years of experience in administrative, finance, accounting, or HR support roles.

• Basic knowledge of accounting, familiarity with employee records, benefits administration.

• Proficient in MS Excel, Word, and office productivity tools.

• Highly organized, detail-oriented, and able to handle confidential information.

Skills & Competencies:

• High level of confidentiality and integrity.

• Strong filing and documentation skills.

• Good coordination and communication skills.

• Ability to multitask and meet deadlines.

• Willingness to learn finance and HR processes.

What we offer:

• HMO and Benefits from Day One: Your health and well-being are a priority. Comprehensive medical coverage and benefits start as soon as you do.

• Hybrid Work Setup: Enjoy the flexibility of working both remotely and onsite, designed to support work-life balance and productivity.

• Flexible Work Hours: We value outcomes over hours—manage your time effectively while meeting project goals.

• Opportunities for Career Growth: Be part of a company that invests in your professional development through continuous learning and clear growth paths.

• Collaborative Global Environment: Work with diverse teams across 20+ countries, fostering innovation and cross-cultural learning.

• Employee Engagement and Culture: Join a supportive, inclusive workplace where teamwork, respect, and engagement are at the core of everything we do.

Be a part of a workplace that encourages growth, celebrates your uniqueness, and empowers everyone with an equal voice, but its not just a click away! We need your resume to start with!!

If you want to know more, watch our video to discover goFLUENT in the words of our own global family: https://www.gofluent.com/es-es